Team Assistant

Team Assistant2018-10-02T15:44:30+00:00

What will be your next goals?

  • Taking notes or dictation at meetings or to provide general assistance during presentations.
  • Deal with incoming mail and post, often corresponding when required.
  • Organise and maintain diaries and making appointments.
  • Organise and attend meetings and ensuring the management is prepared for these meetings.
  • Preparation of accounting documents and monitoring the use of corporate purchasing and submit relevant receipts and expenses to the Financial Department.
  • Arrange travel, visas and accommodation, including visitors.
  • Produce and file documents, briefing papers, reports and presentations.
  • Receiving of visitors and the arranging of hospitality, so must be presentable at all times.
  • Liaise with clients, suppliers and other colleagues.
  • Maintain confidentiality of highly sensitive and personal information.

What we need from you?

  • Experience in administrative and business support.
  • Excellent written and verbal communication skills in Spanish and English, other languages would be an advantage.
  • Being self-motivated and able to work well under pressure.
  • A high-energy approach to getting things done.
  • Great communication and organisation skills.
  • Proactive and enthusiastic attitude.
  • Adaptability and ability to deal with confidential and sensitive information with discretion.
  • Logical thinking.
  • Attention to detail.
  • Computer literacy (excellent Microsoft office skills).

What we offer?

  • A permanent contract.
  • Full-time position with flexible timetable.
  • Responsibility and project leadership tasks.
  • Participation in international projects.
  • Being part of a multicultural team with experience in various business sectors.
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